Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

SISXIND409 Mapping and Delivery Guide
Organise a sport, fitness or recreation event

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency SISXIND409 - Organise a sport, fitness or recreation event
Description This unit describes the performance outcomes, skills and knowledge required to organise an event in a sport, fitness and recreation environment. It involves planning, set-up and delivery of an event, supervising the event team and monitoring and evaluating the event or competition outcomes. Event team members may be paid employees or volunteers.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application While the unit is broad in scope to cover the diversity of sport, fitness and recreation event types it requires the ability to apply specific knowledge of event organisation and coordination requirements at a single site or venue for a participation event such as a regional sports carnival, club fundraiser, facility open day or fun run.This unit requires the event coordinator to consistently and responsibly apply organisational policy and procedures and state, territory and local statutory requirements in regard to planning and delivery of events. Event coordinators would have responsibility for allocation of resources within a defined budget, determining the event specific systems and procedures within the framework of the event managing organisation or sport controlling body and a dedicated event team to assist with the implementation.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Confirm event scope
  • Clarify and confirm the purpose, objectives, budget and timeline of the event with organisation management.
  • Determine event resource requirements according to organisational policy and procedures, industry codes of practice and legislative requirements.
  • Finalise event components, program or competition format consistent with the requirements of the sport or relevant body.
  • Determine participation targets, selection and entry criteria consistent with any state or national body requirements.
  • Arrange event time and venue in the context of other scheduled and competing events or activities.
  • Identify potential event team members.
       
Element: Plan the event.
  • Prepare a budget in line with allocated funds.
  • Establish an event team and clarify roles and responsibilities of team members.
  • Identify and seek required approvals to meet regulatory requirements.
  • Develop systems and procedures to meet the requirements of the event in consultation with the event team.
  • Design event activities to minimise waste and use energy, water and other resources efficiently.
  • Where required prepare a competition draw and distribute to all coaches, officials, competitors, media and organising body.
  • Identify event specific risks and prepare a risk management strategy.
  • Develop contingency and critical incident procedures.
  • Develop an event coordination plan with documented tasks, responsibilities and timelines.
  • Organise promotional materials for the event to generate interest and publicity.
       
Element: Coordinate implementation of the event.
  • Obtain involvement of planned participants, and ensure they are provided with any information required.
  • Organise and provide accurate event briefings to all associated staff and volunteers including clarification of roles and responsibilities.
  • Ensure health, safety and security procedures are integrated into all event procedures.
  • Oversee event set-up according to prearranged operational requirements.
  • Identify any discrepancies and deficiencies and take remedial action to address issues.
  • Monitor event operation through observation and communication with event team members.
  • Implement contingency plans if required.
  • Ensure event break down is completed according to agreements with any contractors and event team.
  • Process competition results, communicate outcomes to participants and submit results to the relevant body where required.
       
Element: Evaluate the event.
  • Determine event evaluation criteria for each objective prior to event in consultation with organisation management.
  • Use a variety of evaluation methods to obtain feedback.
  • Conduct an event debrief with event team.
  • Analyse the delivery of the event against the evaluation criteria to determine the level of success.
  • Prepare a report on event outcomes and recommendations for future similar events for organisation management.
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

consistently and responsibly apply organisational policy and procedures in regard to:

the coordination of event team and other event personnel including volunteers

planning event systems and procedures

dealing with contingencies

demonstrate appropriate communication and interpersonal skills when instructing the event team

develop systems and procedures appropriate to the type of event and successfully oversee event set-up

comply with state, territory and local statutory requirements and regulations during planning and delivery of events

prepare clear and concise event documentation and reports

organise appropriate promotion to generate interest in the event

use a range of feedback mechanisms to evaluate events and identify improvements.

Context of and specific resources for assessment

Assessment must ensure access to:

a sport, fitness or recreation work environment

relevant documentation, such as:

legislation and statutory requirements

awards and agreements

event job descriptions and responsibilities

venue or facility information

competition rules and regulations

event management tools

drug testing requirements

organisation policies and procedures including volunteer management

rostering and recording systems

an event team or work group

event participants.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of performance during event planning and delivery

answers to questions about specific event operational issues such as dealing with contingencies

case studies to assess individual’s ability to address all aspects of coordinating different types of sport, fitness and recreation events

evaluation of event systems and procedures developed by the individual

review of portfolios of evidence and third-party workplace reports of on-the-job performance.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SISXFAC409 Plan and provide sport, fitness and recreation services

SISXIND405A Conduct projects.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

planning and organisation skills to develop systems and procedures for a sport, fitness or recreation event

problem-solving skills to anticipate and deal with typical event operational issues in a short timeframe

communication and negotiation skills to work with event team, any contractors, organisation staff, officials, event workforce and volunteers

contingency management skills to address unforeseen issues that arise during events

literacy skills to interpret documentation related to event planning and operation and create an event management plan

numeracy skills to:

prepare and maintain budgets

address the movement of numbers of spectators or participants

develop competition schedules

prepare an event running sheet

monitor event timing

technology skills to utilise software and equipment for event organisation.

Required knowledge

operational requirements for different sport, fitness and recreation event types and their impact on event planning and coordination

operational control documents, such as running sheets, drug testing protocols, result recording sheets and how they are used

competition formats, processes and procedures for relevant sport

environmental impacts and minimal impact practices for sport, fitness and recreation events

safety and risk issues associated with different types of events, such as movement of numbers of people and security issues in particular situations

typical event management systems suitable for sport, fitness or recreation participation events

work health and safety and risk management procedures for organising events

rights and responsibilities of employers, employees and volunteers in a sport, fitness and recreation event context

range of regulatory issues that impact on different types of events

the primary components of state, territory and local council laws that impact on event delivery and actions that must be adhered to by event operators during event set-up, conduct and break-down, in particular laws that cover:

work health and safety (this would include requirements that must be met for providing a safe workplace, hazard identification and assessment and control of associated risks)

workers’ compensation (this would include insurance requirements, injury reporting and occupational rehabilitation requirements)

workplace relations

legal liability and duty of care of participants.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the individual, accessibility of the item, and local industry and regional contexts) may also be included.

Resource requirements may include:

human

technical

financial

venues

accreditation or registration

competition rules and regulations

equipment

transport and parking

accommodation

sponsorship

drug testing

first aid

catering

sports medicine

media

promotional materials and merchandise

signage.

Competition format may include:

knock out

seedings

round robin

handicapping

round-to-round professions

preliminary finals to finals

points.

Roles and responsibilities may relate to:

event organisation

event operations

marketing

staffing including officials, judges and scorers

support personnel and volunteer management

safety and security

equipment

venue or facility

financial monitoring

sponsorship

media

merchandising.

Systems and procedures may include:

timeframe and running sheet

contingency and critical incident procedures

register of staff, officials and volunteers

registration system

participant or player database

competition draw or schedule

technical production (lighting, sound, audio-visual)

communication strategy

media access

recording and processing or results or outcomes

database of suppliers and contractors

roster of event personnel and volunteers

financial such as cash handling and point-of-sale.

Contingency and critical incident procedures may include:

equipment breakdown

participant injury or illness

facility and venue problems or changes

traffic issues

adverse weather

modifications to draw

late withdrawals

event staff sickness

insufficient officials

lateness of VIPs

number of registrations

disputes to results

internal and external delays to event.

Event briefings may include:

face-to-face

written

telephone

electronic.

Prearranged operational requirements may relate to:

local approvals

insurance

correct installation of infrastructure and facilities

traffic management

availability of materials and equipment

competition area set up and layout

staging and technical equipment

display and signage

food and beverage provision

registration areas

drug testing area

Evaluation criteria may include:

media coverage

budget

participation numbers

increased membership or repeat business

spectator numbers

sponsorship value

merchandise sales

fundraising targets.

Evaluation methods may include:

observation

third-party reports

participant comments

questioning

event staff debrief

sponsor feedback

media monitoring

social media analysis.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Clarify and confirm the purpose, objectives, budget and timeline of the event with organisation management. 
Determine event resource requirements according to organisational policy and procedures, industry codes of practice and legislative requirements. 
Finalise event components, program or competition format consistent with the requirements of the sport or relevant body. 
Determine participation targets, selection and entry criteria consistent with any state or national body requirements. 
Arrange event time and venue in the context of other scheduled and competing events or activities. 
Identify potential event team members. 
Prepare a budget in line with allocated funds. 
Establish an event team and clarify roles and responsibilities of team members. 
Identify and seek required approvals to meet regulatory requirements. 
Develop systems and procedures to meet the requirements of the event in consultation with the event team. 
Design event activities to minimise waste and use energy, water and other resources efficiently. 
Where required prepare a competition draw and distribute to all coaches, officials, competitors, media and organising body. 
Identify event specific risks and prepare a risk management strategy. 
Develop contingency and critical incident procedures. 
Develop an event coordination plan with documented tasks, responsibilities and timelines. 
Organise promotional materials for the event to generate interest and publicity. 
Obtain involvement of planned participants, and ensure they are provided with any information required. 
Organise and provide accurate event briefings to all associated staff and volunteers including clarification of roles and responsibilities. 
Ensure health, safety and security procedures are integrated into all event procedures. 
Oversee event set-up according to prearranged operational requirements. 
Identify any discrepancies and deficiencies and take remedial action to address issues. 
Monitor event operation through observation and communication with event team members. 
Implement contingency plans if required. 
Ensure event break down is completed according to agreements with any contractors and event team. 
Process competition results, communicate outcomes to participants and submit results to the relevant body where required. 
Determine event evaluation criteria for each objective prior to event in consultation with organisation management. 
Use a variety of evaluation methods to obtain feedback. 
Conduct an event debrief with event team. 
Analyse the delivery of the event against the evaluation criteria to determine the level of success. 
Prepare a report on event outcomes and recommendations for future similar events for organisation management. 

Forms

Assessment Cover Sheet

SISXIND409 - Organise a sport, fitness or recreation event
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SISXIND409 - Organise a sport, fitness or recreation event

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: